Owners, Directors, and/or Administrators

This course is intended to introduce potential institutions to the CACFP program. To participate in the program, all interested institutions must attend this training.  No registration fee is required.

This training occurs over two days. The same person must be in attendance both days. It is strongly recommended that at least one attendee from an organization be legally able to enter into a binding contract with the State Agency.

1. Describe the benefits, criteria and requirements for the Child and Adult Care Food Program (CACFP)
   
2. Apply regulations that govern the CACFP
3. Identify required CACFP records
4. Complete an accurate CACFP application packet

Potential Institution Training Registration Form (PDF, 12 KB)

Please be sure to read and understand your institution type before submitting the Potential Institution Training Registration Form.

This course will provide the necessary guidance and instructions for helping institutions operate an efficient, effective, and successful CACFP. It discusses CACFP meal patterns, creditable foods, the reimbursement process, accurate meal counts, claims submission and recordkeeping.  A review of CACFP resource materials will be conducted and tips on organizational methods for CACFP records will be highlighted. This course also provides an introduction to our NC Cares Computer system for applications, changes and claims. This course is applicable for new institutions participating on the program, institutions changing their status, new CACFP staff, institutions with an Administrative Review or audit findings.

By the end of this session participants will be able to:

1. Plan meals that meet the CACFP meal pattern requirements for infants, children, and adults.
2. Identify ways to organize daily meal count and catered meal service records in order to maximize documentation efficiency.
3. Accurately classify and maintain income eligibility applications.
4. State reimbursement issues, training issues, monitoring and civil rights issues as related to the CACFP.
5. Maintain cash receipts and disbursement journals and other forms needed for the submission of monthly claims. 
6. Identify the procedures for changing institution status.
7. Accurately complete workbook activities in program areas addressed in this session.

Board Chairperson, Directors, Owners, Cooks, and Teachers

1. Identify required CACFP records.
2. Complete daily and monthly required records.
3. Describe how various CACFP records support the monthly claim for reimbursement.
4. State helpful tips on organizing various records and reports.

Owners, Directors, Trainers, Administrators, and CACFP authorized representatives

A keystone is a supporting element, something on which other interrelated things depend.  This session will address three major elements in the CACFP: meal pattern requirements (including creditable foods), accurate reporting of free, reduced and paid numbers based on enrollment (CACFP enrollment documentation) and income eligibility, and how to accurately record and document point of service meal counts. It will highlight methods which aid in accurately classifying Free, Reduced, and Denied applications within the CACFP. Participants will learn about the importance of adherence to meal pattern requirements and documentation of various records in regards to CACFP standards. A discussion of what steps to take in order to make good menus the best menus will also be included. This course has been developed in two modules - one is for Independent Centers and one is for Sponsoring Organizations of both Day Care Homes and Centers.

By the end of this session participants will be able to:

1. State documentation required to complete the claim for reimbursement.
2. Accurately classify Income Eligibility Applications.
3. Maintain CACFP Enrollment documentation.        
4. Accurately report point of meal service counts.
5. Accurately calculate the average daily attendance.
6. Construct menus that comply with CACFP meal pattern requirements.
7. Complete workbook activities in program areas addressed in this module.

Owners, Directors, and Teachers

In this course information is provided on the civil rights that affect institutions and sponsors participating in the CACFP. Participants will gain an understanding of the procedures and requirements of the State Agency and the Child and Adult Care institutions that sponsor the USDA food program. Institutions have an opportunity to participate in a webinar. As a reminder, CACFP Civil Rights training is an Annual Program requirement. Institutions may meet this requirement by attending State Agency Training or by completing the CACFP Civil Rights Self Study module provided to institutions in May 2009.

By the end of this session participants will be able to:

1. Apply civil rights requirements and policies as outlined in FNS Instruction 113-1 specific to CACFP.
2. Describe the responsibilities, requirements and procedures necessary to ensure compliance at the federal, state and local levels.

Webinar Session(s)

• Registration: Online at https://www323.livemeeting.com/cc/ncdhhs/loginPage under "Public Events"
• Webinar Registration Instructions (PDF, 378 KB)

Board Chairperson, Owners, Directors, Financial Officers and Bookkeepers

This course will review issues concerning financial management within the CACFP program. Participants will gain useful skills and tools to assist in their program’s financial management to help assure their continued receipt of reimbursement from CACFP. It will also provide institutions with instruction on compliance with State and Federal policies and regulations along with tips for successful CACFP operations relating to financial management. What to expect during reviews and audits/agreed-upon procedures will also be discussed to assist institutions with proper preparation for a review. This course has been developed in two modules - one is for Independent Centers and one is for Sponsoring Organizations of both Day Care Homes and Centers. Be sure to register for the appropriate session.

By the end of this session participants will be able to:

1. Identify internal control and budget requirements in order to efficiently manage the financial costs of the program. 
2. State what to expect during reviews, audits or agreed-upon procedures regarding financial management.
3. Complete sample forms and documentation to be used when preparing claims and other financial information required for CACFP participation.
4. Identify State and Federal policies and regulations required for CACFP participating institutions.

Independent Center Session

Sponsoring Organization Session

Owners, Directors, Teachers, Cooks

By the end of this session participants will be able to:

1. Define overweight in the preschool population.
2. Identify factors that contribute to the increase of overweight preschoolers.
3. Identify three reasons for the increase in the number of overweight children in the U.S.
4. State three potential health consequences of childhood overweight.
5. Plan healthy meals and snacks.
6. Describe ways to incorporate daily physical activity for preschoolers.

Owners, Directors, Board Members

In this course participants will learn how to survive a State Agency Review. State and Sponsor oversight tools will be introduced. Institutional status and proper records/policies needed for the review will be highlighted. This course is designed for any institution preparing for an administrative review in the coming year. This course has been developed in two modules - one is for Independent Centers and one is for Sponsoring Organizations of both Day Care Homes and Centers. Be sure to register for the appropriate session.

1. Identify state and sponsor oversight tools as outlined in management improvement.
2. Describe the entire State Agency Review process, from scheduling to close.
3. State how records on civil rights compliance, claim for reimbursement verification, internal controls, fiscal accountability and integrity, procurement, meal services, meal counts, meal pattern analysis, menus, milk reconciliation as well as safety and sanitation play a significant role in the State Agency Review.                  
4. Identify adverse notices, monitoring and tiering policies.  For-profit centers will also be able to state documentation requirements for Title XIX/XX or Free and Reduced Price eligibility.

Independent Center Session

Sponsoring Organization Session

Owners, Directors, and/or Administrators of Large Sponsoring Organizations (100 or more facilities)

This is the only renewal training session for Large Sponsoring Organizations of Day Care Homes and/or Centers and will be offered via webinar.  Participation in this training session is strongly encouraged, but not required.

Large Sponsoring Organizations will submit a complete application to continue participation in the Child and Adult Care Food Program in Fiscal Year 2010. Registration will be submitted online only.

At the end of this session, participants will be able to:

• Identify documents required for 2009 - 2010 renewal process
• Accurately complete the required documents for 2009-2010 renewal
• Identify where the application documents are to be submitted

Owners, Directors, and/or Administrators of Small Sponsoring Organizations of Day Care Homes or Day Care Homes and Centers

This is the only application update training session for Small Sponsoring Organizations of Day Care Homes or Day Care Homes and Centers and will be offered via webinar.  Participation in this training is strongly encouraged, but not required.

Small Sponsoring Organizations (< 100 facilities) will update their current program application to continue participation in the Child and Adult Care Food Program in Fiscal Year 2010.

At the end of this session, participants will be able to:

• Identify documents required for the 2009 - 2010 application update process
• Accurately complete the required documents for 2009 - 2010 update
• Identify where the application documents are to be submitted

Owners, Directors, and/or Administrators of Small Sponsoring Organizations of Centers

At the end of this session, participants will be able to:

• Identify documents required for the 2009 - 2010 application update process
• Accurately complete the required documents for 2009 - 2010 update
• Identify where the application documents are to be submitted

Owners, Directors, and/or Administrators of Independent Centers

At the end of this session, participants will be able to:

• Identify documents required for the 2009 - 2010 application update process
• Accurately complete the required documents for 2009 - 2010 update
• Identify where the application documents are to be submitted