NC Department of Health and Human Services
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SNP TRAINING & EVENTS

FY 2008 CACFP and SFSP Trainings

The Special Nutrition Programs unit of the Nutrition Services Branch has program training scheduled for the fiscal year. Follow these links to find further information about each class. You can download the Adobe Acrobat Reader free to view registration information as a PDF document. 

Training Descriptions

  1. SFSP Potential Sponsor Training
  2. SFSP Training for Food Service Management Companies (FSMC)
  3. Menu Planning
  4. Potential Institution Training
  5. CACFP Basic Training
  6. Record Keeping
  7. CACFP Keystones
  8. Civil Rights
  9. Financial Management
  10. Topics in Nutrition Education - Fit Nutrition for Preschoolers
  11. Sponsoring Organizations of Day Care Homes Training
SFSP Potential Sponsor Training
Target Audience
All Potential Sponsors
Description

This is a day and a half session offered for all sponsors interested in participating in the program.  The first day covers site eligibility, organization, and management of the program, planning and serving meals, working with staff and food service management companies, monitoring sites, recordkeeping, program reviews, and audits.  The half-day session assists sponsors in completing the SFSP application.

Objectives
The experienced or potential participant will have a working knowledge and be able to successfully administer the following:
  1. Application process
  2. Participant eligibility
  3. USDA meal requirements
  4. Required recordkeeping and reports
  5. Financial management
Date(s) Location Registration Deadline
April 23 & 24, 2008
Raleigh
April 9, 2008
Experienced School Sponsors (as convenient)
VIA CD-ROM
NA

Potential SFSP Sponsor Training Registration Form (PDF, 97 KB)

Please allow at least thirty days for the application approval. Sponsors may not claim meals for SFSP reimbursement until the sponsor receives approval from the State Agency.

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SFSP Training for Food Service Management Companies (FSMC)
Target Audience
Food Service Management Companies
Description

FSMC training is a half-day webinar training for any commercial enterprise or non-profit organizations a sponsor may contract for preparing unitized meals. Food Service Management companies may be: (a) public agencies or entities; (b) private, non-profit organizations; or (c) private, for profit companies including schools. Upon completion of the training, the participant will have a good working knowledge of meal and meal service requirements to provide meals that meet the SFSP regulations.

Objectives
The experienced or potential participant will have a working knowledge and be able to successfully administer the following:
  1. Application process
  2. Participant eligibility
  3. USDA meal requirements
  4. Required recordkeeping and reports
  5. Financial management
Date(s) Location Registration Deadline
April 30, 2008
FSMC Webinar
April 16, 2008
Registration: Email Cynthia Ervin for details.

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Menu Planning
Target Audience
Owners, Directors, Cooks
Description

This course will provide information that will help child care providers prepare healthy and creative menus for preschoolers.  It will also address proper menu planning that will help minimize plate waste and identify ways to stay within an allotted food budget and not sacrifice variety and taste.

Objectives
  1. Participants will be able to plan healthy and creative menus that adhere to the CACFP meal pattern requirements.
  2. Participants will be able to plan menus that offer a variety and that help meet the nutritional needs of the preschooler.
  3. Participants will understand how to meet the nutritional needs of the preschooler through various stages of growth and development.
  4. Participants gain an understanding of the preschoolers eating habits and learn ways to promote healthy food options in their center.
Date(s) Location Registration Deadline
May 28, 2008
8:30 a.m. - 12:00 p.m.
Course is Full

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Potential Institution Training
Target Audience
Owners, Directors, and/or Administrators
Description

This course is intended to introduce potential institutions to the CACFP program. To participate in the program, all interested institutions must attend this training.  No registration fee is required.

This is a TWO DAY training session. The same person must be in attendance both days. It is strongly recommended that at least one attendee from an organization be legally able to enter into a binding contract with the State Agency.

Objectives
The purpose of this training is to discuss the following:
  1. Application process.
  2. Participant eligibility.
  3. USDA meal requirements.
  4. Required records and reports.
  5. Financial management.
Date(s) Location Registration Deadline
July 9 & 10, 2008 Clemmons, NC June 18, 2008

Potential Institution Training Registration Form

Please be sure to read and understand your institution type before submitting the Potential Institution Training Registration Form.

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CACFP Basic Training
Target Audience
Directors, Owners, Administrators
Description

This course will provide the necessary guidance and instructions for helping the institutions to operate an efficient, effective, and successful CACFP. It will cover CACFP management improvement/integrity, meal patterns, the reimbursement process, accurate meal counts, claims submission and recordkeeping. A review of various CACFP resource materials will be conducted and tips on organizational methods for various CACFP records will be highlighted. It will also provide an introduction to our computer system, NC CARES, for applications, changes and claims. This course is applicable for new institutions participating on the program, institutions changing their status (i.e. Independent to Sponsoring Organization), new CACFP staff; institutions with Administrative Review or audit findings.

Objectives
  1. Participants will learn about meal pattern requirements for infants, children, and adults in accordance with federal regulations.
  2. Participants will be able to organize daily meal count and catered meal service records in order to maximize documentation efficiency of these forms.
  3. Participants will be able to accurately classify and maintain income eligibility applications and accurately submit monthly enrollment figures.
  4. Participants will receive refresher on management improvement in accordance with interim regulations.
  5. Participants will gain an understanding of reimbursement issues, training issues, monitoring and civil rights issues.
  6. Participants will learn appropriate procedures for maintaining cash receipts, disbursement journals and other forms for the submission of claims every month.
  7. Participants will become familiar with procedures for changing institution status.
  8. Participants will complete workbook activities leading to the filing of a claim for reimbursement.
Date(s) Time Location
May 7, 2008 8:30 a.m. - 4:00 p.m. Raleigh
July 22, 2008 8:30 a.m. - 4:00 p.m. Hickory

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Record Keeping
Target Audience
Board Chairperson, Directors, Owners, Cooks, and Teachers
Description
A keystone is a supporting element, something on which other interrelated things depend.  In addition to brief integrity reminders, this session will address three major elements in the CACFP:  filing accurate claims, meal pattern requirements, accurate reporting of free, reduced and paid numbers based on enrollment (CACFP enrollment documentation) and income eligibility. It will highlight methods that help to accurately classify Free, Reduced, and Denied applications within CACFP.  Participants will gain a clear understanding about the importance of filing accurate claims, adherence to meal patterns, and documentation of various records in regards to CACFP standards. This course has been developed in two modules - one is applicable for Independent Centers, and one is applicable for Sponsoring Organizations of both Day Care Homes and Centers.
Objectives
  1. Participants will be reminded of integrity issues as related to management improvement in accordance with interim rules and regulations.
  2. Participants will be able to evaluate required documentation used to complete the claim for reimbursement.
  3. Participants will be able to complete a valid, accurate claim for reimbursement
  4. Participants will review CACFP meal patterns, recipe books, and snack suggestions to ensure compliance with CACFP requirements.
  5. Participants will learn about the CACFP required documentation for Eligibility Application classification and maintenance of CACFP enrollment documentation.
  6. Participants will complete an Eligibility Application classification exercise in order to fully comprehend how to appropriately classify CACFP participants as being Free, Reduced, or Denied.
Date(s)  Time Location
May 13, 2008
8:30 a.m. - 4:00 p.m. Hickory
 

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CACFP Keystones
Target Audience 
Owners, Directors, Trainers, Administrators, and CACFP Authorized Representatives
Description
A keystone is a supporting element, something on which other interrelated things depend. In addition to brief integrity reminders, this session will address three major elements in the CACFP: filing accurate claims, meal pattern requirements, accurate reporting of free, reduced and paid numbers based on enrollment (CACFP enrollment forms) and income eligibility. It will highlight methods that help to accurately classify Free, Reduced, and Denied applications within CACFP. Participants will gain a clear understanding about the importance of filing accurate claims, adherence to meal patterns, and documentation of various records in regards to CACFP standards. This course has been developed in two modules - one is applicable for Independent Centers, and one is applicable for Sponsoring Organizations of both Day Care Homes and Centers.
Objectives
  1. Participants will be reminded of integrity issues as related to management improvement in accordance with interim rules and regulations.
  2. Participants will be able to evaluate required documentation used to complete the claim for reimbursement.
  3. Participants will be able to complete a valid, accurate claim for reimbursement.
  4. Participants will review CACFP meal patterns, recipe books, and snack suggestions to ensure compliance with CACFP requirements.
  5. Participants will learn about the CACFP required documentation for Eligibility Application classification and maintenance of CACFP enrollment forms.
  6. Participants will complete an Eligibility Application classification exercise in order to fully comprehend how to appropriately classify CACFP participants as being Free, Reduced, or Denied.
Date(s)  Time Location
June 5, 2008   8:30 a.m. - 4:00 p.m. Greensboro
 

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Civil Rights
Target Audience

Owners, Directors, and Teachers

Description

In this course, information is provided on the civil rights that affect institutions and sponsors participating in CACFP. Participants will gain an understanding of the procedures and requirements of the State Agency and the Child and Adult Care institutions that sponsor the USDA food program.

Objectives
  1. Participants will be introduced to program policy and will receive guidance on nondiscrimination in the administration of the CACFP.
  2. Participants will be able to describe the responsibilities, requirements, and procedures necessary to ensure compliance at the Federal, State, and local levels.
  3. Participants will be able to identify the minimum program requirements to ensure compliance.
  4. Participants will be able to convey the Civil Rights Policy for CACFP as outlined in the revised FNS Instruction 113-1.
Date(s)  Time Location
June 24, 2008 8:30 a.m. - 12:00 p.m. OR
12:30 p.m. - 4:00 p.m.
Raleigh
July 29, 2009

8:30 a.m. - 12:00 p.m. OR
12:30 p.m. - 4:00 p.m.

Note: The morning sessions in Hickory, Raleigh, and Sylva are full and the afternoon session in Hickory is also full.

Chapel Hill
Raleigh
Wilson
Sylva
Elizabeth City
Hickory
Fayetteville
 

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Financial Management
Target Audience

Board Chairperson, Owners, Directors, Financial Officers and Bookkeepers

Description

This course teaches the “in’s” and “out’s” to financial management within the CACFP program. Participants will gain useful skills and tools to assist in their program’s financial management to help assure their continued receipt of reimbursement from CACFP.  It also provides guidance on successful integration of management improvement and an overview of GS 143-6.2 reporting requirements. This course has been developed in two modules - one is applicable for Independent Centers, and one is applicable for Sponsoring Organizations of both Day Care Homes and Centers.  Be sure to register for the appropriate session.

Objectives
  1. Participants will gain understanding of CACFP financial management concepts of income eligibility and enrollment documentation.
  2. Participants will gain the understanding of internal control, budgets, and reviews in order to efficiently manage the financial costs of the program. 
  3. Participants will gain understanding of N.C. General Statute 143-6.2 reporting requirements as required for CACFP participating institutions.
Date(s)  Time Location
July 16, 2008
8:30 a.m. - 4:00 p.m. Greensboro
 

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Topics in Nutrition Education - Fit Nutrition for Preschoolers
Target Audience

Owners, Directors, Teachers, Cooks

Description

This course focuses on the rising number of overweight preschoolers being seen throughout society and why this trend has occurred.  It will address the role that child care providers have in aiding in the prevention of overweight preschoolers.  This course will provide information on how to select healthy food options for menu planning and how to incorporate appropriate physical activity in child care centers.

Objectives
  1. Participants will be able to define overweight in the preschool population.
  2. Participants will be able to identify factors that contribute to the increase of overweight preschoolers.
  3. Participants will understand how providing healthy food options and incorporating physical activity can aid in the prevention of overweight in preschoolers.
  4. Participants will be able to plan healthy menus and incorporate physical activity in their centers on a daily basis. 
Date(s)  Time Location
June 10, 2008 
8:30 a.m. - 12:00 p.m. Course is Full
 

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Sponsoring Organizations of Day Care Homes Training
Target Audience

Key staff of sponsoring organizations of day care homes

Description

This day session is offered as a review of a variety of topics for which the day care home sponsor is responsible for on an ongoing basis.  This particular session will review the day care home serious deficiency process, the tiering process and the day care home termination for convenience process.

Objectives

The participant will have a working knowledge and be able to successfully administer the following:

  • Accurately implement and follow through with the entire serious deficiency process with a provider
  • Tier all facilities accurately and on a timely basis
  • Accurately utilize the termination for convenience process
Date(s) Time Location
May 15, 2008 9:00 a.m. - 4:00 p.m. Nutrition Services Branch; 5601 Six Forks Road, 1st Floor, Raleigh
Registration Form (Due no later than May 2)

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Registration Procedures

Due to limited space, we can allow only two people from each institution to attend any one workshop. Please do not attempt to register more than two people. To ensure that you can attend the workshop and site of your choice, please return the registration form as soon as possible. Within two weeks of each workshop date, a confirmation letter will be sent for each registration form that has been received and processed. Directions to the location of the training site will also be included with the confirmation.

Notes: No videotaping or audio taping of sessions is allowed.
Attendance of the entire program is required. No partial credit is given for any activity.

Registration Amendments

Should your plans to attend change after you have received confirmation, please let Sarah van Doornewaard (919-707-5784) know at least two days before the date of the workshop. This will allow others the opportunity of attending training.

We look forward to your participation in these workshops. If you have any questions pertaining to registration, contact Sarah van Doornewaard at 919-707-5784. Please refer any other questions to your regional consultant.

Registration Forms

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